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Why Keep Good Building Maintenance Records?

Houston building maintenance services worker recording information

Keeping records is essential for ensuring safety, protecting market value, and tracking repairs by Houston building maintenance services.

As a business owner or building manager, it’s essential to keep detailed records of your property and its maintenance needs. These records hold invaluable insight into how you manage everything, from an accurate inventory of supplies to scheduled appointments with Houston building maintenance services

Regular maintenance checks and servicing ensure that minor issues are addressed before becoming serious problems that could lead to big costs. By tracking your maintenance trends, you’ll be able to plan ahead for upcoming costs of minor repairs and full replacements.

In this post, we’ll explore how to set up and maintain easy, useful building maintenance records. Contact our team to learn more about how we can help. 

Good Records Help Improve Safety and Increase Property Value

Keeping good records is a smart investment that will pay dividends in the long run. Working with experienced building maintenance services in Houston plays a crucial role in ensuring the safety and longevity of your property. You can rely on them to help you develop accurate records of your property’s maintenance history. Having records on hand makes it easier for their technicians to identify and make repairs when needed, too. 

Good records can help ensure the safety of your property by allowing for easy access to information on past safety tests, inspections, and equipment maintenance. Additionally, by having a record of all maintenance and repairs performed, future buyers can see the level of care put into the property, which can increase its value. 

What Information Should be Recorded 

There is plenty of information you can track in your maintenance record. It’s worthwhile recording as much detail as possible; that way, anyone looking at the record down the road will be able to get all the information they need right away.

Information to keep in your records should include:

  • Maintenance schedules for different areas/equipment on the property
  • Any emergency maintenance service calls
  • Type, name, and source of new materials or fixtures (eg. new bathroom faucets, floor mats, door handles, etc.)
  • Date of replacement for any parts, fixtures, equipment, etc. 
  • Cleaning schedule and supplies used 
  • Contact information for trusted Houston building maintenance service providers 

How to Create a Maintenance Record

In today’s digital world, recording information has become simpler than ever before, but it can be overwhelming to choose which method is best suited for your needs. There are two general ways to develop your maintenance record templates: spreadsheets on your computer, or online platforms. 

Spreadsheets offer customizable formats and are great for organizing large amounts of data. Many people are familiar with the basic use of spreadsheets and already have this program readily available on their computer. 

Online platforms or apps, on the other hand, provide easy accessibility and flexibility for users who are always on the go around a large property. There is often a cost to these programs, but it may be worth it if you need to be able to update information immediately from various areas around your property.

Regardless of your preference, it’s important to determine what your specific needs are and choose the option that best meets those requirements. With the right tools at your fingertips, you can make record keeping a breeze.

Be Diligent About Regularly Updating Information

Keeping your records up-to-date is incredibly important to avoid costly mistakes. Maintaining an accurate log of all events, repairs, inspections, and updates is essential for a smooth maintenance process. Accurate and up-to-date records will also help you make more informed decisions when it comes to repairs and maintenance 

It may seem tedious at times, but it’s crucial to ensure that you stay on top of your record keeping so that information doesn’t get lost over time. Plus, it is extremely helpful if the latest records are available in case of an emergency service call. 

Don’t hesitate to contact your trusted team for building maintenance services in Houston if you need any assistance with maintaining your building records.

Houston Building Maintenance Services

Keeping track of data related to your commercial building’s maintenance is essential for ensuring maximum safety, protecting market value, and facilitating timely repairs. M.I.R. Enterprises can help you develop a comprehensive maintenance schedule customized to your property’s requirements. You can depend on us for fast and reliable service when needed. Give us a call today if you are looking for a reliable building maintenance partner!

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